Camp Administration

Online Registration

Online registration for all Summer 2013 camps opens on February 5th at 9 a.m.

1. Click on the registration button.
2. Fill out the registration information and submit payment.

Immunization Records

We must have a copy of your child’s immunization record on file before they can attend camp. You may mail it, fax it or drop it off. Please write your child’s campsite and age group (Explorer or Discoverer) at the top of the page. Please send it as soon as possible after you register! If you provided us with an immunization record last summer, please call to confirm it is on file.

Dallas Fax: 214.812.9635

Customer Service

Our goal is to make the Kidventure experience the best it can be for your family. We always aim to exceed your customer service expectations. Please call or email us anytime if you have a question, and we will be glad to assist you.

Payment Information

When You Register

A deposit of $50 per child per camp week is required at the time of registration. There is also a once-per-summer non-refundable registration fee of $30 per camper. We accept only credit and debit cards. We are unable to accept check or cash payments.

Paying Your Balance

Mandatory Automatic Billing
All families are enrolled in our mandatory autobilling program upon registration. Your final payment for each camp week will be charged to your credit or debit card on file on the Monday one week prior to the start of each camp week. You will receive an email reminder before your card is charged, and an email confirmation after the billing has processed.

Sample Billing Calendar for Camp Week Beginning June 18th

At time of registration	Pay deposit, registration fee
Thursday, June 7th	Autobilling Email Reminder
Monday, June 11th	Balance charged to card on file
Monday, June 18th	Camp Begins!

Cancellations and Transfers

Cancellations Made Before May 1, 2012
Your deposits will be refunded in full, or can be transferred to any available camp week(s) of your choosing.

Cancellations Made After May 1, 2012
Cancellations must be made by noon on the Monday one week prior to the start of the week you wish to cancel. If you do not submit your cancellation request by this time, your card on file will be charged for the camp week, including all add-ons, and you will not be eligible for a refund in any amount. If you have paid in full for a camp week and cancel by noon on the Monday one week prior to the start of the week, you will receive a refund for all money paid, less your $50 deposit. Deposits paid toward cancelled weeks of camp cannot be applied to an existing week of camp.

Transfers Made After May 1, 2012
Subject to availability, your deposit for one week of camp can be transferred to an additional (new) week of camp. Transfer requests must be made at least one week in advance of the start of the camp week you wish to change.

Submitting a Cancellation Request
Cancellation requests must be submitted to our office in writing, via email or fax.

Camp Day Specifics

Camp Hours and Drop Off/Pick Up

Pre Camp Drop-Off	7:00 am – 8:45 am	Walk In
Official Drop-Off	8:45 am – 9:00 am	Wait in Vehicle*
Official Camp Day	9:00 am – 3:30 pm
Official Pick-Up	3:30 pm – 3:45 pm	Wait in Vehicle
Post Camp Pick-Up	3:45 pm – 6:00 pm	Walk In

*On your child’s first camp day of the summer, please accompany them into camp for drop-off. You may drop off in the carpool lane without leaving your vehicle for the rest of the summer. A counselor will escort your child into camp. Note that if you are attending multiple locations, your child must be escorted into camp on their first day at each location.

Late Pick-Up Fee: Kidventure charges a late fee of $1 per minute per child for children picked up after 6:00 pm. If your camper is picked up after 3:45 and is not enrolled in Post Camp, you will be charged $1 per minute remaining after 3:45, or $30 for Post Camp for the week (whichever costs less).

Pre Camp and Post Camp: Extended Day Program

Pre Camp and Post Camp allow you to drop off and pick up your child at the times that are most convenient for you.

Program	Hours	Price
Pre Camp	7:00 am – 8:45 am	$30/week
Post Camp	3:45 pm – 6:00 pm	$30/week

Late Pick-Up Fee: Kidventure charges a late fee of $1 per minute for children picked up after 6:00 pm. If your camper is picked up after 3:45 and is not enrolled in Post Camp, you will be charged $1 per minute remaining after 3:45, or $30 for Post Camp for the week (whichever costs less).

Lunch and Snack

Campers must bring a lunch each day. Kidventure provides snacks and drinks to our campers each day. All snacks are peanut and peanut byproduct free.

Camp Attire

The Official Kidventure T-Shirt must be worn at all times during camp. Every camper will be given one free camp shirt with their initial registration, and additional shirts can be purchased for $12 each from your Kidventure account or from Kidventure staff at your child’s campsite.

Campers should dress for active play each day. Your child should bring or wear the following items to camp:

• Comfortable shorts
• Athletic shoes and socks – no flip-flops or Crocs, please!
• Water bottle
• Hat or cap
• Sunscreen – please apply to your child’s face and exposed areas prior to camp, and we will reapply throughout the day as needed
• Lunch, if bringing your own
• Backpack to keep belongings together
• Other items indicated in your weekly newsletter, such as a swimsuit

Please label everything.

Please keep items like this at home:

• Toys or electronics such as iPods, cell phones, and handheld gaming devices
• Heely’s or other shoes with wheels

Lost Items

Please write your child’s name on everything and help them organize their belongings in one bag or backpack. We’re not responsible for lost items at camp, so help us help your child keep their things together. Each campsite has a Lost & Found. All items not claimed within a reasonable amount of time will be donated to charity.

Field Trips

Our field trips are for Explorers only. Discoverers do not take field trips, and will remain at camp throughout each camp day. We use luxury tour buses equipped with air conditioning and restrooms (and sometimes TVs!) for all field trips. To view your child’s Field Trip Schedule, please visit their campsite’s page.

Expectations and Discipline

Kidventure is a fun, active and memorable experience, but first it must be safe. We take pride in creating a positive camp atmosphere where everyone feels welcome, accepted and cared for. To best facilitate this, we have created expectations that each camper must understand and meet in order to attend camp. Please read over all of these expectations with your camper and make sure they are understood.

When at Kidventure:

• I will respect other people, myself, and the facility.
• I will follow directions and rules at camp.
• I will not act violently toward any camper or staff member.
• I will not steal or destroy property belonging to Kidventure, the facility or other campers.
• I will not use lewd conduct or language.
• I will actively participate and conduct myself appropriately.
• I will do my best to have fun!

Kidventure operates with a 1:8 ratio for Discoverers (ages 3-5) and a 1:10 ratio for Explorers (entering grades 1-7). Campers are expected to safely participate within these set ratios.

Discipline begins with our proactive implementation of positive reinforcement. Discipline problems diminish when kids are active, engaged and having a great time, but sometimes issues do arise. We work closely with kids to solve matters positively, and we will inform the parent and involve them in solving discipline problems. If severe discipline troubles continue, we will ask that the child not return to camp. Refunds are not given when a camper is asked to leave due to discipline problems.

Discipline will be handled in the following manner:

Strike 1 – Counselor involvement with camper.
Strike 2 – Camper’s parent is notified.
Strike 3 – Camper is dismissed from camp. Parent or guardian is responsible for pick-up/transportation of camper.

Camp Awards

Each week, the KV Team will present each camper with an award. These awards are given out on Fridays for honors such as being respectful, showing great camp spirit and helping others. This is a big deal at camp, so look for any ribbons and awards your child might come home with and be sure to congratulate them!

Your Camp Team

Your camp team is comprised of the finest and most caring group of adults anywhere. Each campsite team is comprised of a director, an assistant director (at certain sites) and counselors. Many of them are teachers and college students majoring in education, and all of them have undergone extensive training and conduct themselves under our strict code of ethics. All team members meet the following requirements:

• CPR / First Aid Certification for Infant, Child, and Adult
• Must be an adult age 18 or older
• Must submit to and pass Criminal Background Check
• Must submit to and pass National Sex Offender Registry Check
• Completion of State-Approved Sexual Abuse Prevention Course
• Completion of Kidventure All-Staff Training
• Completion of Kidventure On-Site Training
• Completion of Kidventure Special Needs Training

We love to hear your comments and feedback and are focused on making the experience for you and your child a safe and memorable one.

Health and Medical Information

Medication

If your child will be taking medications of any kind* during camp hours, you must fill out a Kidventure Medical Dosage Form. This includes over-the-counter medications such as Tylenol, Benadryl and vitamins. This form must be turned in to the Camp Director with the medication in its original container on the first Monday your child attends camp. All medications will be dispensed by the Camp Director per the label and your instructions.

Medications abandoned at camp will be disposed of if not claimed in a reasonable amount of time.

*Kidventure does not administer shots. If your child needs medication or insulin injections while at camp, you or another authorized party must come to camp to administer them when needed. We will aid in checking blood levels with retractable needles.

Sick Child At Camp

From time to time, children may become ill at camp. Every campsite has a designated First Aid/Sick Station, where the camper will be isolated from other campers and allowed to rest. We will notify you if your child is sick, and in some cases may ask you to pick your child up from camp.

Communication

Contacting Your Camp

Please call the Kidventure office if you need to contact your child’s campsite. We will assist you in relaying any messages or answering any questions. We cannot provide you with a direct number to your child’s campsite.

Weekly Camp Newsletter

You will be emailed a Camp Newsletter the Thursday before each camp week your child is attending. It contains an agenda for the week, field trip info, important things to bring, upcoming events and other camp information. Please review it before the camp week begins!

Emergency Procedures

In the event of severe weather or any other potentially threatening situations, we will make every effort to notify you immediately regarding your child’s safety. Please make sure all of your contact information up-to-date. If camp closure becomes necessary, we will announce all closures on local television and radio and contact you by email and/or phone. If you have any questions, please contact your Kidventure office directly. We reserve the right to cancel any day(s) of camp due to inclement weather or any other situation which might compromise the safety of our campers, their families, or our staff. We do not issue refunds for cancellations due to these circumstances.